Join our team as Finance and Administrative Assistant!
Job opening: Finance and Administrative Assistant
Title: Finance and Administrative Assistant
Workplace: Greenovate! Europe E.E.I.G. offices, Silversquare Bailli, Avenue Louise 231, 1050 Brussels – BELGIUM
Status: Part-time contract (50% preferred) – On-site in Brussels
Reports to: Managing Director
Desired start: January 2025
Please send your application (CV and cover letter) to Vicky Mosteyrin (v.mosteyrin@greenovate-europe.eu) and Nathalie Bargues (n.bargues@greenovate-europe.eu) by Friday, 19 December 2025, included.
Job summary
Greenovate! Europe is a not-for-profit network of organisations dedicated to sustainable innovation. Together, we develop sustainability projects and provide innovation support services to researchers, companies and policy-makers. We foster collaboration between our members and carry out dissemination and policy activities in EU funded projects.
Greenovate! Europe is looking for a Finance and Administrative Assistant to support the direction with tasks related to: processing of invoices and receipts, monitoring and financial reporting, etc.
The candidate will also support our small team with administrative and logistical tasks related to purchasing, travels and events.
Main Tasks
- Process invoices and follow up with clients, suppliers and partners as needed
- Assist with VAT returns and end of year accounts
- Provide administrative support during budget preparation
- Provide support to financial reporting within our projects
- Arrange logistics for meetings and events, including venue hire and catering
- Book travel and accommodation for team members
The Ideal Profile
- Relevant working experience as financial assistant/officer or similar, minimum 3 years
- Good knowledge of accounting and bookkeeping procedures
- Advanced MS Excel skills
- Independent and responsible with excellent organisational skills
- Attention to detail, with an ability to spot numerical errors
- Ability to multi‐task
- Self-starter and proactive
- Excellent communicator, both written and spoken
- Full working proficiency in English; knowledge of French and/or Dutch are an asset.
About Greenovate! Europe
Greenovate! Europe is a Europe-wide expert group dedicated to accelerating green innovation. We work at the forefront of innovation with all technologies and services that have a positive life-cycle impact on the environment, with a focus on Food and Bioeconomy, Energy and Mobility, and Industry and Circularity.
Our partners are Europe’s top R&D centres, the most innovative and environmentally advanced cities, passionate green entrepreneurs and other dynamic eco-innovation stakeholders who can be proud of themselves for being among the pioneers of a green economy.
Our management team in the Brussels-based Secretariat fosters collaboration between members and carry out dissemination and policy activities in EU funded projects. Our offices are in Silversquare Bailli, a coworking space in the centre of Ixelles.
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